Governance
Trust and transparency are core when supporting.
As other non-profit organisations, foundations, and other public institutions, 2care2share regularly call on the generosity of Luxembourg’s residents and other nationalities in order to support their social, sanitary and humanitarian missions.
Conscious of our duty to inform, and striving for a process, where people can make donations with confidence, 2care2share will adhere the written and agreed on this code of conduct for organisations which call on the public’s generosity (hereafter referred to as “Code”) on February 13, 2007.
During the creation of the Code, the member organisations wished to respond to the donor’s legitimate questions, in particular :
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According to which criteria can I judge whether my donation is used in the best way possible, and in accordance to the purpose of the request ?
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How do I receive information on the actions taken ?
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How are these actions managed and controlled ?
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How does the organisation work ?
Of by the signature of the present Code, the member organisations thus formalise commitments and practices, often already existing. They affirm their commitment to the notion of transparency and to their moral obligation to be accountable to the donors.
Donate with Confidence
As every donor has the right to know how his money is spent and whether it is well managed, and because each foundation or association has obligations towards their donors, the non-profit organisation “Don en Confiance Luxembourg” was founded on January 18, 2011.
The goal of the non-profit organisation is to encourage strict guidelines in order to allow making a donation in trust. This is enabled by the approval the association gives to its members.
Each public organization which calls for the generosity of the public in the social, humanitarian or environmental sector can become a member of this association.
The six commitments
In order to enable “donating with confidence”, the member organisations need to meet the following six engagements :
01/
Donor rights
The donors have the right to :
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receive complete information concerning the requested donation ;
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an official certificate of their donation within a reasonable period of time ;
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compliance with allocation of funds ;
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a swift and honest reply to the information they requested ;
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a swift and appropriate reply in the case of a complaint.
02/
Selfless management
The member organisations commit themselves to :
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not remunerate the administrative functions ;
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not directly or indirectly distribute profit ;
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not attribute assets to the supporters of the member organisation or their entitled persons ;
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not grant employees of the member organisations the right to vote nor the right to be elected to the qualified statutory body of the member organisation in question.
03/
Rigorous management
The member organisations commit themselves to :
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establish procedures and regulations allowing them to assure the relevance and the effectiveness of their management ;
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select suppliers under unbiased and transparent conditions ;
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establish a type of management for complaints and to inform the governing body at least once a year about the number, the type, and the handling of the donor complaints.
04/
Correct Communication actions
The member organisations commit themselves to :
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give the public and the donors reliable, loyal, precise and unbiased information ;
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respect the dignity of their beneficiaries and not unfairly exploit the image of human distress, nor encourage any type of discrimination or incite with violence ;
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provide the donors with an activity report of the past year, which contains in particular the sum of the collected funds donated by the public during the fundraising actions.
05/
Selfless fundraising actions
The member organisations commit themselves to :
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only implement methods of fundraising which are respectful to the donors ;
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determine by written convention each collection organised by a third party and to inform the public of it ;
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not grant the collectors any direct or indirect advantage proportional to the funds raised ;
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only obtain the required financial means uprightly and with reasonable expenses ;
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not sell, hire, share, exchange the donor list.
06/
Financial transparency towards the donors
The member organisations commit themselves to :
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maintain accurate accounts, establish annual accounts statements which should include a balance sheet, the details of any profit and loss made, including the annex; as well as establish a provisional budget for the subsequent accounting year at the end of an accounting period ;
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have their accounts controlled by a company auditor designated by the statuary body in question ;
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keep annual accounts, administrative reporting, and auditor’s report available to donors at their headquarters.